Executive Assistant & Site Coordinator - ONSITE
Farmington, NM Farmington, NM Estimated:
$62.
8K - $79.
6K a year Estimated:
$62.
8K - $79.
6K a year 1 day ago 1 day ago 1 day ago We're looking for a proactive and organized Executive Assistant to support a fast-paced hospital IT team in Farmington, New Mexico.
Highly motivated, strong attention to detail, process-oriented, and organized Excellent communicator and skilled at relationship building Thrives in a diverse and ambiguous environment with minimal direction Eager for change, flexible, resilient, and proactive Creative and thinks outside of the box Takes initiative, self-learner, self-starter, proactively digs into material/resources/tools to understand more Exceptional note-taking and documentation skills Passionate about self-improvement and continuous/process improvement Passionate about learning new tools, becoming a SME, proactively self-learns technology and tools, and teaches others as new technologies emerge Holds self and others accountable and drives tasks to completion for others Provides administrative support to Senior Director, such as dual-calendar management in a fast-paced environment, travel scheduling, screening calls, takes messages, prepares and tracks expense reports and purchase requisitions Maintains confidentiality and drives decisions on core administrative functions with minimal support Maintains team documentation, documents standards, and maintains filing systems Creates advanced reports, graphs, and presentations using spreadsheet and graphic software Plans and drives activities to foster client partnership and culture including events, recognition programs, and work environment management Serve as the primary interface with the client to build a cohesive administrative and operational partnership including coordinating logistics for dual calendar management, printing, room scheduling, and shared spaces Supports associate productivity by proactively ensuring floor processes operate efficiently while ensuring facility is in show mode Drives onboarding and process improvements by ensuring all new and transitioning employees have the information and materials they need to be productive Manages site-related initiatives or projects such operational improvements, teambuilding offsites, event coordination, and other office services Gather reports and analytical information on behalf of executives Drives compliance for annual onsite requirement campaigns Arranges internal/external meetings, drives agendas through working with others, catering needs, and drives event planning activities Maintains organization charts and distribution lists Manages and tracks assets Acts as an information source on organization policies and procedures.
Works with other administrative personnel Follows standard practices and procedures Demonstrated strong organization skills, experienced with conflict, drives due dates with others, and has a strong attention to detail Proven ability to multitask and meet deadlines Professional phone manner and interpersonal skills Use of word processing application and office equipment.
Estimated Salary: $20 to $28 per hour based on qualifications.
$62.
8K - $79.
6K a year Estimated:
$62.
8K - $79.
6K a year 1 day ago 1 day ago 1 day ago We're looking for a proactive and organized Executive Assistant to support a fast-paced hospital IT team in Farmington, New Mexico.
Highly motivated, strong attention to detail, process-oriented, and organized Excellent communicator and skilled at relationship building Thrives in a diverse and ambiguous environment with minimal direction Eager for change, flexible, resilient, and proactive Creative and thinks outside of the box Takes initiative, self-learner, self-starter, proactively digs into material/resources/tools to understand more Exceptional note-taking and documentation skills Passionate about self-improvement and continuous/process improvement Passionate about learning new tools, becoming a SME, proactively self-learns technology and tools, and teaches others as new technologies emerge Holds self and others accountable and drives tasks to completion for others Provides administrative support to Senior Director, such as dual-calendar management in a fast-paced environment, travel scheduling, screening calls, takes messages, prepares and tracks expense reports and purchase requisitions Maintains confidentiality and drives decisions on core administrative functions with minimal support Maintains team documentation, documents standards, and maintains filing systems Creates advanced reports, graphs, and presentations using spreadsheet and graphic software Plans and drives activities to foster client partnership and culture including events, recognition programs, and work environment management Serve as the primary interface with the client to build a cohesive administrative and operational partnership including coordinating logistics for dual calendar management, printing, room scheduling, and shared spaces Supports associate productivity by proactively ensuring floor processes operate efficiently while ensuring facility is in show mode Drives onboarding and process improvements by ensuring all new and transitioning employees have the information and materials they need to be productive Manages site-related initiatives or projects such operational improvements, teambuilding offsites, event coordination, and other office services Gather reports and analytical information on behalf of executives Drives compliance for annual onsite requirement campaigns Arranges internal/external meetings, drives agendas through working with others, catering needs, and drives event planning activities Maintains organization charts and distribution lists Manages and tracks assets Acts as an information source on organization policies and procedures.
Works with other administrative personnel Follows standard practices and procedures Demonstrated strong organization skills, experienced with conflict, drives due dates with others, and has a strong attention to detail Proven ability to multitask and meet deadlines Professional phone manner and interpersonal skills Use of word processing application and office equipment.
Estimated Salary: $20 to $28 per hour based on qualifications.
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